Workload and Capacity Planning System

Outcome: Leaders can match demand to realistic capacity, expose constraints early and make explicit sequencing, resourcing and service decisions without using the system to automate employment action.

Who this is for: COO, delivery leader or functional head whose teams appear busy but cannot explain available capacity, overload, queues or the effect of accepting new work.

Workforce capacity, skills and continuity

Buy as much help as the problem deserves.

Each depth is complete in itself: you can stop after any of them and still have your money's worth.

Depth 1

The answer

OctaFlow maps demand types, work volumes, service expectations, skills, available time, hidden work, variability and current planning. The customer receives a capacity diagnosis, planning unit, assumption model, priority constraints, scenario set, ownership and implementation route.

Finished when your team can carry out the plan without us.

$2,000
Depth 2

The working method

OctaFlow installs a capacity product with demand taxonomy, capacity definitions, workload model, allocation rules, queue and overload thresholds, scenario templates, planning cadence, exception process, decision record and representative test cases.

Finished when your team runs it on real cases and it holds.

$7,000
Depth 3

The full system

OctaFlow builds a connected capacity system across approved project, ticketing, scheduling and work sources. It compares demand and capacity, identifies emerging overload, models sequencing choices and routes management decisions while preserving human judgement over work and people.

Finished when it works under real conditions we agreed in advance.

$30,000A 25% deposit commences the work. The remaining 75% is payable on completion.

A person reads every order before work starts. If it is the wrong fit, we say so and refund it. Prices are in USD and Octaflow adds no VAT or sales tax.

Proof and ownership

The answer passes when leaders agree the demand and capacity units and can explain material constraints. The working method passes when a live planning cycle produces consistent allocation and explicit trade-offs. The full system passes when changing demand or availability produces timely scenarios and governed decisions from connected evidence.

Commercial terms: Prices are in USD. OctaFlow adds no VAT, sales tax or other transaction tax. For any selected depth priced above $10,000, a 25% deposit is payable to commence and the remaining 75% is payable when the work is completed.

Standard exclusions: Travel, software licences, hosting, third-party data, external regulated opinions, major migration, custom applications and 24/7 support unless separately agreed.

Your business should get smarter every time it solves a problem. Even when we helped.

Five terms sit in every engagement, agreed before work starts. None of them can be traded out, at any depth, at any price.

training on your data never

Nothing you share with us teaches anyone else's system.

what we build for you yours

Files, rules, test cases and the record of what changed, in formats you can read.

model and provider swappable

Switch models, switch suppliers or step away from AI altogether. What we built still works.

decisions that matter your people

Automation does the carrying, never the choosing.

exit and handover day one

Handover, documentation and deletion of our access are agreed before we start.

For larger organisations
Work inside your perimeter or your cloud GDPR-aligned handling, agreed in writing Evidence an auditor can open Procurement-ready documentation Reference conversations on request

In the same part of the business.

Recurring Report Production System Recurring reports are produced through an owned, reproducible process with controlled inputs, definitions, checks, commentary, ... from $2,000 Access and Responsibility Transition System Each role transition transfers the right responsibilities, knowledge, relationships and access decisions to authorised owners w... from $2,500 Cross-Team Request Service Internal customers can request defined services and see progress, while providing teams can triage demand, manage capacity, coo... from $2,500