SaaS Administration Operating System

Outcome: The company can govern its SaaS estate as an owned portfolio, with known purpose, cost, administrators, access, configuration, renewal and exit readiness.

Who this is for: COO, finance, technology or operations leader facing SaaS sprawl, surprise renewals, unused licences, uncertain administrators or weak joiner, mover and leaver execution.

Business systems and technology operations

Buy as much help as the problem deserves.

Each depth is complete in itself: you can stop after any of them and still have your money's worth.

Depth 1

The answer

OctaFlow reconciles the known estate across finance, identity, browser or team evidence, then maps ownership, spend, usage, criticality and renewal exposure. The customer receives an application inventory, risk and duplication diagnosis, role model, operating standard, priority actions and ninety-day control route.

Finished when your team can carry out the plan without us.

$3,000
Depth 2

The working method

OctaFlow installs the SaaS register, business and technical owner records, administrator inventory, licence reviews, access checklists, configuration baselines, renewal calendar, data-export and exit records, request route and portfolio review pack.

Finished when your team runs it on real cases and it holds.

$9,000
Depth 3

The full system

OctaFlow connects finance, identity, service, contract and selected application evidence to detect unowned spend, access anomalies, renewal deadlines and administrative gaps. It routes action while retaining human approval for access and commercial decisions.

Finished when it works under real conditions we agreed in advance.

$40,000A 25% deposit commences the work. The remaining 75% is payable on completion.

A person reads every order before work starts. If it is the wrong fit, we say so and refund it. Prices are in USD and Octaflow adds no VAT or sales tax.

Proof and ownership

The answer passes when the estate, exposures and priorities are visible. The working method passes when a licence, access and renewal cycle completes from installed records. The full system passes when a connected event triggers the correct owner action and the resulting state reconciles across systems.

Commercial terms: Prices are in USD. OctaFlow adds no VAT, sales tax or other transaction tax. For any selected depth priced above $10,000, a 25% deposit is payable to commence and the remaining 75% is payable when the work is completed.

Standard exclusions: Travel, software licences, hosting, third-party data, external regulated opinions, major migration, custom applications and 24/7 support unless separately agreed.

Your business should get smarter every time it solves a problem. Even when we helped.

Five terms sit in every engagement, agreed before work starts. None of them can be traded out, at any depth, at any price.

training on your data never

Nothing you share with us teaches anyone else's system.

what we build for you yours

Files, rules, test cases and the record of what changed, in formats you can read.

model and provider swappable

Switch models, switch suppliers or step away from AI altogether. What we built still works.

decisions that matter your people

Automation does the carrying, never the choosing.

exit and handover day one

Handover, documentation and deletion of our access are agreed before we start.

For larger organisations
Work inside your perimeter or your cloud GDPR-aligned handling, agreed in writing Evidence an auditor can open Procurement-ready documentation Reference conversations on request

In the same part of the business.

Recurring Report Production System Recurring reports are produced through an owned, reproducible process with controlled inputs, definitions, checks, commentary, ... from $2,000 Access and Responsibility Transition System Each role transition transfers the right responsibilities, knowledge, relationships and access decisions to authorised owners w... from $2,500 Cross-Team Request Service Internal customers can request defined services and see progress, while providing teams can triage demand, manage capacity, coo... from $2,500