Process Discovery and Mapping System

Outcome: The customer gains an evidence-backed account of how work happens, why it varies and where change will produce useful results.

Who this is for: Operations, transformation or functional leader whose procedures describe intended work while actual work varies by person, tool and exception, making improvement or automation unsafe.

Process performance and continuous improvement

Buy as much help as the problem deserves.

Each depth is complete in itself: you can stop after any of them and still have your money's worth.

Depth 1

The answer

OctaFlow observes cases, interviews participants and maps triggers, work, decisions, waits, hand-offs, systems, exceptions and outcomes. The customer receives current and target maps, variation analysis, ownership, priority experiments and implementation route.

Finished when your team can carry out the plan without us.

$2,500
Depth 2

The working method

OctaFlow installs a process-discovery product with mapping standards, case-sampling plan, role and decision records, evidence links, exception taxonomy, process-owner contract, measure definitions, experiment backlog, review cadence, map-change workflow and representative validated cases.

Finished when your team runs it on real cases and it holds.

$7,500
Depth 3

The full system

OctaFlow connects approved workflow, ticket, document and operational evidence to maintain selected process states and variations. It flags divergence, bottlenecks and new exception patterns, routes human investigation and preserves accepted process and rule changes.

Finished when it works under real conditions we agreed in advance.

$35,000A 25% deposit commences the work. The remaining 75% is payable on completion.

A person reads every order before work starts. If it is the wrong fit, we say so and refund it. Prices are in USD and Octaflow adds no VAT or sales tax.

Proof and ownership

The answer passes when participants confirm the map represents real work and leaders select evidence-backed changes. The working method passes when the customer maps and validates a new representative case using the installed method. The full system passes when connected evidence exposes a material variation, triggers review and results in a traceable process decision.

Commercial terms: Prices are in USD. OctaFlow adds no VAT, sales tax or other transaction tax. For any selected depth priced above $10,000, a 25% deposit is payable to commence and the remaining 75% is payable when the work is completed.

Standard exclusions: Travel, software licences, hosting, third-party data, external regulated opinions, major migration, custom applications and 24/7 support unless separately agreed.

Your business should get smarter every time it solves a problem. Even when we helped.

Five terms sit in every engagement, agreed before work starts. None of them can be traded out, at any depth, at any price.

training on your data never

Nothing you share with us teaches anyone else's system.

what we build for you yours

Files, rules, test cases and the record of what changed, in formats you can read.

model and provider swappable

Switch models, switch suppliers or step away from AI altogether. What we built still works.

decisions that matter your people

Automation does the carrying, never the choosing.

exit and handover day one

Handover, documentation and deletion of our access are agreed before we start.

For larger organisations
Work inside your perimeter or your cloud GDPR-aligned handling, agreed in writing Evidence an auditor can open Procurement-ready documentation Reference conversations on request

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