Document Ownership and Currency System

Outcome: Important operating documents have an authoritative location, accountable owner, current version, audience, dependencies and visible review status.

Who this is for: COO, knowledge leader, quality owner or functional head whose teams rely on templates, guides, procedures and reference files that may be stale or contradictory.

Ordinary administrative operating systems

Buy as much help as the problem deserves.

Each depth is complete in itself: you can stop after any of them and still have your money's worth.

Depth 1

The answer

OctaFlow inventories the priority document estate, traces duplication and dependencies, and identifies currency risks. The customer receives a document taxonomy, source-of-truth design, ownership model, minimum metadata, review and retirement rules, remediation priorities and migration plan.

Finished when your team can carry out the plan without us.

$2,000
Depth 2

The working method

OctaFlow installs a document register, canonical links, owners and contributors, purpose and audience fields, version and approval records, source dependencies, review dates, change summaries, supersession notices, archive and management review.

Finished when your team runs it on real cases and it holds.

$6,500
Depth 3

The full system

OctaFlow connects authorised repositories, identity, policy, workflow and knowledge sources. It detects orphaned, stale or duplicated documents, routes owner review, updates discovery records and preserves prior versions and usage dependencies.

Finished when it works under real conditions we agreed in advance.

$30,000A 25% deposit commences the work. The remaining 75% is payable on completion.

A person reads every order before work starts. If it is the wrong fit, we say so and refund it. Prices are in USD and Octaflow adds no VAT or sales tax.

Proof and ownership

The answer passes when priority documents have an agreed authority and remediation route. The working method passes when a user finds the correct version and an owner completes a controlled update and retirement cycle. The full system passes when a source or owner change identifies affected documents, triggers review and prevents a superseded version from remaining authoritative.

Commercial terms: Prices are in USD. OctaFlow adds no VAT, sales tax or other transaction tax. For any selected depth priced above $10,000, a 25% deposit is payable to commence and the remaining 75% is payable when the work is completed.

Standard exclusions: Travel, software licences, hosting, third-party data, external regulated opinions, major migration, custom applications and 24/7 support unless separately agreed.

Your business should get smarter every time it solves a problem. Even when we helped.

Five terms sit in every engagement, agreed before work starts. None of them can be traded out, at any depth, at any price.

training on your data never

Nothing you share with us teaches anyone else's system.

what we build for you yours

Files, rules, test cases and the record of what changed, in formats you can read.

model and provider swappable

Switch models, switch suppliers or step away from AI altogether. What we built still works.

decisions that matter your people

Automation does the carrying, never the choosing.

exit and handover day one

Handover, documentation and deletion of our access are agreed before we start.

For larger organisations
Work inside your perimeter or your cloud GDPR-aligned handling, agreed in writing Evidence an auditor can open Procurement-ready documentation Reference conversations on request

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