AI vendor evaluation and procurement

Outcome: The company can select and contract an AI vendor through an evidence-backed process with explicit risk acceptance and exit terms.

Who this is for: CISO, procurement lead, CFO or COO must select an AI vendor and cannot reconcile capability claims, security, data use, legal terms, cost and operational fit.

Cross-company AI foundations

Buy as much help as the problem deserves.

Each depth is complete in itself: you can stop after any of them and still have your money's worth.

Depth 1

The answer

OctaFlow defines requirements, risk tier, evaluation criteria, proof-of-concept design, security questions, data and model-provider concerns, contract priorities, scoring logic and decision sequence. The customer receives a complete procurement route it can run.

Finished when your team can carry out the plan without us.

$2,500
Depth 2

The working method

OctaFlow installs `AI_VENDOR_STANDARD.md`, an RFI and RFP pack, vendor questionnaire, evidence rubric, proof-of-concept tests, security and privacy review, commercial comparison, contract checklist, approval record and exit-readiness requirements.

Finished when your team runs it on real cases and it holds.

$7,500
Depth 3

The full system

OctaFlow builds a controlled vendor-intake and lifecycle system integrated with procurement, security, legal and finance workflows. It supports evidence submission, evaluation, approvals, exceptions, contract obligations, renewal review, performance monitoring and vendor exit.

Finished when it works under real conditions we agreed in advance.

$35,000A 25% deposit commences the work. The remaining 75% is payable on completion.

A person reads every order before work starts. If it is the wrong fit, we say so and refund it. Prices are in USD and Octaflow adds no VAT or sales tax.

Proof and ownership

The answer passes when the decision group approves the requirements and evaluation route. The working method passes when two or more vendors can be compared consistently using supplied evidence. The full system passes when a vendor moves through live intake, assessment, approval and obligation tracking with a complete record.

Commercial terms: Prices are in USD. OctaFlow adds no VAT, sales tax or other transaction tax. For any selected depth priced above $10,000, a 25% deposit is payable to commence and the remaining 75% is payable when the work is completed.

Standard exclusions: Travel, software licences, hosting, third-party data, external regulated opinions, major migration, custom applications and 24/7 support unless separately agreed.

Your business should get smarter every time it solves a problem. Even when we helped.

Five terms sit in every engagement, agreed before work starts. None of them can be traded out, at any depth, at any price.

training on your data never

Nothing you share with us teaches anyone else's system.

what we build for you yours

Files, rules, test cases and the record of what changed, in formats you can read.

model and provider swappable

Switch models, switch suppliers or step away from AI altogether. What we built still works.

decisions that matter your people

Automation does the carrying, never the choosing.

exit and handover day one

Handover, documentation and deletion of our access are agreed before we start.

For larger organisations
Work inside your perimeter or your cloud GDPR-aligned handling, agreed in writing Evidence an auditor can open Procurement-ready documentation Reference conversations on request

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