AI acceptable use policy

Outcome: Employees can use approved AI tools confidently within clear boundaries, and managers can handle exceptions consistently.

Who this is for: General Counsel, CHRO, CISO or compliance lead knows staff are using AI without shared rules for data, tools, verification, disclosure and human accountability.

HR and people operations

Buy as much help as the problem deserves.

Each depth is complete in itself: you can stop after any of them and still have your money's worth.

Depth 1

The answer

OctaFlow maps actual staff use, information classes, tools, role risks and existing policies. The customer receives the policy design, approved and prohibited uses, verification requirements, disclosure rules, escalation path, rollout plan and governance linkage.

Finished when your team can carry out the plan without us.

$2,000
Depth 2

The working method

OctaFlow installs `AI_ACCEPTABLE_USE.md`, role-specific guidance, data-entry rules, approved-tool map, human-review requirements, disclosure wording, exception process, manager cases, acknowledgement materials and review triggers.

Finished when your team runs it on real cases and it holds.

$6,000
Depth 3

The full system

OctaFlow connects policy, tool access, user acknowledgement, training, exception approvals, incident reporting and proportionate monitoring across agreed systems. Technical controls are scoped to the customer's security and privacy position.

Finished when it works under real conditions we agreed in advance.

$28,000A 25% deposit commences the work. The remaining 75% is payable on completion.

A person reads every order before work starts. If it is the wrong fit, we say so and refund it. Prices are in USD and Octaflow adds no VAT or sales tax.

Proof and ownership

The answer passes when accountable leaders approve practical rules for real use cases. The working method passes when employees and managers resolve representative cases consistently. The full system passes when access, acknowledgement, exceptions and incidents follow the approved workflow.

Commercial terms: Prices are in USD. OctaFlow adds no VAT, sales tax or other transaction tax. For any selected depth priced above $10,000, a 25% deposit is payable to commence and the remaining 75% is payable when the work is completed.

Standard exclusions: Travel, software licences, hosting, third-party data, external regulated opinions, major migration, custom applications and 24/7 support unless separately agreed.

Your business should get smarter every time it solves a problem. Even when we helped.

Five terms sit in every engagement, agreed before work starts. None of them can be traded out, at any depth, at any price.

training on your data never

Nothing you share with us teaches anyone else's system.

what we build for you yours

Files, rules, test cases and the record of what changed, in formats you can read.

model and provider swappable

Switch models, switch suppliers or step away from AI altogether. What we built still works.

decisions that matter your people

Automation does the carrying, never the choosing.

exit and handover day one

Handover, documentation and deletion of our access are agreed before we start.

For larger organisations
Work inside your perimeter or your cloud GDPR-aligned handling, agreed in writing Evidence an auditor can open Procurement-ready documentation Reference conversations on request

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