Expert Knowledge Capture System

Outcome: Tacit expertise becomes a usable, permissioned company asset containing explanations, cases, decision cues, exceptions and boundaries.

Who this is for: COO, capability leader or functional head facing retirement, departure, rapid growth or a critical process understood by only a few experienced people.

Company knowledge and procedure operations

Buy as much help as the problem deserves.

Each depth is complete in itself: you can stop after any of them and still have your money's worth.

Depth 1

The answer

OctaFlow identifies critical experts, knowledge domains, dependency risks, intended users and evidence sources. Through structured elicitation and work observation, the customer receives a capture map, priority knowledge model, transfer methods, access design, validation plan and implementation route.

Finished when your team can carry out the plan without us.

$2,500
Depth 2

The working method

OctaFlow installs a capture product with expert interview and case methods, concept and decision maps, exception library, example and counterexample standard, source links, confidence and review fields, user tests, ownership and update cycle.

Finished when your team runs it on real cases and it holds.

$7,500
Depth 3

The full system

OctaFlow builds a permissioned expert-knowledge system connected to approved documents, cases and work evidence. It supports governed search and answer generation, captures unresolved questions and routes proposed additions to qualified human owners for validation.

Finished when it works under real conditions we agreed in advance.

$35,000A 25% deposit commences the work. The remaining 75% is payable on completion.

A person reads every order before work starts. If it is the wrong fit, we say so and refund it. Prices are in USD and Octaflow adds no VAT or sales tax.

Proof and ownership

The answer passes when the critical knowledge and intended decisions are explicit. The working method passes when representative non-experts can resolve agreed cases using the captured asset. The full system passes when live questions return sourced, permissioned guidance and gaps enter a controlled expert-review loop.

Commercial terms: Prices are in USD. OctaFlow adds no VAT, sales tax or other transaction tax. For any selected depth priced above $10,000, a 25% deposit is payable to commence and the remaining 75% is payable when the work is completed.

Standard exclusions: Travel, software licences, hosting, third-party data, external regulated opinions, major migration, custom applications and 24/7 support unless separately agreed.

Your business should get smarter every time it solves a problem. Even when we helped.

Five terms sit in every engagement, agreed before work starts. None of them can be traded out, at any depth, at any price.

training on your data never

Nothing you share with us teaches anyone else's system.

what we build for you yours

Files, rules, test cases and the record of what changed, in formats you can read.

model and provider swappable

Switch models, switch suppliers or step away from AI altogether. What we built still works.

decisions that matter your people

Automation does the carrying, never the choosing.

exit and handover day one

Handover, documentation and deletion of our access are agreed before we start.

For larger organisations
Work inside your perimeter or your cloud GDPR-aligned handling, agreed in writing Evidence an auditor can open Procurement-ready documentation Reference conversations on request

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